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HR & Office Administrator

Function of role:

To support HR Officer/ Office Manager with core activities as well as assisting in the smooth running of the office

Department 

HR & Operations

Reporting to 

HR Officer & Director

Location 

Head Office, Dudley Street, Luton

Working hours 

Approx. 25 per week. Part- time across Monday – Friday

Education requirements -

GCSE’s in Maths & English – grade B or above

Experience required 

Previous experience within a diverse and busy administration role

Core Skills 

Intermediate in Microsoft office

Good computer literacy

Accuracy

Methodical

Strong attention to detail

Good communication skills

Ability to prioritise workload

Proven ability to multi task

Maintaining discretion at all times

Good work ethic with flexible, ‘can-do’ attitude

MAIN DUTIES & RESPONSIBLITIES TO INCLUDE BUT NOT TO BE CONFINED TO:

HR:

• Process weekly timesheets and coordinate temporary employee timesheets where necessary

• Management of paperwork and duties related to:

o new starters

o leavers

o contract amendments

o references

• Process all HR information on Sage HR (starters, leavers, holiday, amendments)

• Monitor all paperwork from employees and chase where necessary

• Monitor rates of pay for employees

• Evaluate and analyse sickness records

• Minute taking during HR meetings

• General HR admin duties as necessitates the role

Office Management:

• Process weekly order of all refreshments for the office

• Prepare refreshments and lunches for meetings within operations department

• Process payment for any orders for Head Office team

• Collate paperwork for company credit card

• Raise purchase orders for related Operational purchases

• Travel arrangements for the Directors as and when necessary

• Collate weekly sales information to send to Directors

• Stocktake administration during stocktake

• Management of all stationery orders for all stores and the office

• Management and updating of filing system

• Management of weekly fire alarm testing

• Monitor contract renewals and utility agreements in order for Office Manager to facilitate cost saving initiatives where possible

• Provide assistance to callers and redirecting calls where necessary

• Greeting and assisting guests arriving for meetings within the operations department

To apply please send your CV and covering letter to recruitment@ospreylondon.com